Audyense
Celoxis
Project Management · www.celoxis.com/
Overview
Celoxis is a project portfolio management (PPM) platform combining project planning, resource management, time tracking, financial tracking, risk management, and reporting in a single system. Founded in 2001 and used by organizations including NASA, Rolex, and Adobe, it targets mid-market and enterprise teams that need portfolio-level visibility rather than single-project task boards. It is available as both a cloud SaaS product and an on-premise deployment for organizations with data-residency requirements.
The problem Celoxis solves
Organizations running many concurrent projects across shared teams often outgrow simple task boards because they need portfolio-level visibility into resource load, budgets, and risk, not just individual task lists. Celoxis solves this by combining Gantt-based planning, resource utilization tracking, timesheets, billing, and portfolio dashboards in one system, though the resulting depth of features brings a steeper learning curve and a denser interface than lightweight PM tools.
Decision context
Use these points to test whether the product fits your operation, not just whether it has a long feature list.
- Published starting price: $10 per standard user/month (billed annually). Confirm user, usage, and feature limits for the plan you would actually buy.
- Deployment: cloud, on_premise. Check security, data-residency, and access requirements for every team that will use it.
- Verified integrations include Microsoft Project, Excel, Google Drive, Outlook, Salesforce, JIRA. Validate sync direction and plan limits for the connections that matter.
- This record was last checked on 7/31/2026; pricing and features can change.
How to evaluate Celoxis
A listing helps create a shortlist; a trial with the team’s real workflow decides whether the tool fits. Use this reading with the structured facts and confirm changes with the vendor.
Workflow fit
The record describes it as a fit for Mid-market and enterprise PMOs managing many concurrent projects across a shared resource pool, Teams that need portfolio-level financial tracking, billing, and client-facing reporting in one tool, Regulated organizations (defense, healthcare, financial services) that need an on-premise deployment option. Check that this context matches the volume, roles, and processes your team needs it to support.
Pilot questions
- Can Celoxis complete the critical workflow without manual work outside the product?
- Do the recorded connections (Microsoft Project, Excel, Google Drive, Outlook) support the sync direction, permissions, and volume we need?
- What user, usage, storage, support, or security limits appear after the headline starting price?
Evidence and freshness
This record was checked on 7/31/2026. That date tells you when the record was reviewed, not that the vendor has left its terms unchanged since then.
Best for
- Mid-market and enterprise PMOs managing many concurrent projects across a shared resource pool
- Teams that need portfolio-level financial tracking, billing, and client-facing reporting in one tool
- Regulated organizations (defense, healthcare, financial services) that need an on-premise deployment option
Not a fit if
- Small teams or startups wanting a lightweight, low-setup task board
- Users who need a full native mobile app rather than a mobile-optimized browser interface
Why it’s listed
- Long-running, established PPM vendor (since 2001) used by large enterprise customers
- Rare combination of full cloud SaaS plus a genuine on-premise deployment option in the PM category
- Strong, well-documented review signal across two major platforms (G2 4.6, Capterra 4.5)
Pricing
Core
$10 per standard user/monthEntry tier for tracking projects with reports, dashboards, and Gantt charts.
- Gantt charts
- Reports and dashboards
- 2 timesheet users included
- Unlimited read-only users
Essentials
$25 per standard user/monthAdds timesheets, job roles, and resource planning on top of Core.
- Timesheets
- Job roles
- Resource planning
- 5 free read-only users
Professional
$35 per standard user/monthBest-value tier adding risk tracking, intake management, and costing.
- Risk tracking
- Intake management
- Costing
- 10 free read-only users
Business
$45 per standard user/monthTop published tier adding billing, client portal, and advanced security.
- Billing
- Client portal
- Advanced security
- 15 free read-only users
Enterprise
Custom pricingCustom pricing for large teams and complex organizational needs.
- Custom contract terms
- On-premise deployment option
- Dedicated support
Features
Integrations
Security & compliance
Pros & cons
Pros
- Consolidates project planning, resource management, budgeting, and reporting into a single platform
- Interactive dashboards and detailed reporting give real-time visibility into project and portfolio health
- Strong resource workload tracking and allocation capabilities help prevent team burnout
- Effective Gantt chart and dependency-tracking tools for complex, multi-project timelines
Cons
- Steep learning curve; new users need considerable training given the depth of features
- Interface described as menu-dense and overwhelming, with some sections feeling dated
- Mobile experience is a browser-based mobile site rather than a native app, and lags the desktop experience
- Advanced tiers and add-ons can get costly for smaller organizations or startups
What we found
Reviewers on G2 and Capterra consistently praise Celoxis's centralized reporting, resource management, and Gantt-chart depth, while citing a steep learning curve and dated, menu-dense interface as the main drawback.
Ratings and review counts come from public review platforms. We link to the original source and keep the underlying review text out of this profile.
User reviews
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