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Fathom vs. VanillaSoft

Built from each tool’s researched, reviewed record. Figures are checked against public pricing pages at research time — always confirm current pricing with the vendor before buying.

The short version

Fathom starts at $15 per seat, versus VanillaSoft at $30.

Full comparison

Fathomfrom $15 per user/month, billed annually (Team plan, 2+ users)
VanillaSoftfrom $30 per month
Audyense Score76AS*Strong32AS*Low
PositioningFree AI notetaker for Zoom, Teams, and Google MeetVanillasoft is an all-in-one sales engagement platform designed to help revenue teams connect with leads faster and more effectively.
Free tierYesYes
DeploymentCloud / SaaSCloud / SaaS
Best fitStartup, SMB, Mid-marketSMB, Mid-market, Enterprise
Pricing plans
  • Team$15
  • FreeFree
  • Basic$12
  • StarterFree
  • ProfessionalCustom pricing
Lead routing with real-time prioritization—YesDocumented in the sourced profile.
Auto dialer with multiple modes—YesDocumented in the sourced profile.
SmartCaller solutions for higher answer rates—YesDocumented in the sourced profile.
Email automation for lead engagement—YesDocumented in the sourced profile.
Reporting and analytics dashboards—YesDocumented in the sourced profile.
Sales automation to reduce busy work—YesDocumented in the sourced profile.
Sales engagement—YesDocumented in the sourced profile.
Email Sender—YesDocumented in the sourced profile.
Phone Dialers—YesDocumented in the sourced profile.
Call Tracking Software—YesDocumented in the sourced profile.
Integrations verified—5+
Aggregate rating5.0 · 6.9k reviews— · No reviews yet
Integrations
ZoomMicrosoft TeamsGoogle MeetSlack
SalesforceCloseZapierLinkedInAPI
Security & compliance
SOC 2 Type IIGDPRHIPAA
—
Pros
  • Free plan is fully featured for unlimited recordings/transcripts
  • Very high user satisfaction and ease-of-use scores on G2
  • Deep CRM and calendar integrations, plus MCP/API access
  • Documented capability: Lead routing with real-time prioritization
  • Documented capability: Auto dialer with multiple modes
  • Profile names a concrete ICP: Vanillasoft is recommended for fast-moving revenue teams that need to connect more calls and close more deals, including insurance sales, fundraising,
  • Public profile names Salesforce, Close, Zapier as connected workflow surfaces
Cons
  • Managing multiple notetaker bots in one meeting can be clunky per reviews
  • Some pricing or higher-tier terms are not publicly itemized
  • Fit is strongest for the stated SMBs, Mid-market, Enterprise audience rather than every team
  • Named integrations should be validated against the team's exact plan and workflow
  • Reported outcomes and vendor claims should be validated with the buyer's own data
Visit Fathom ↗Visit VanillaSoft ↗