Side-by-side record

Fathom vs. Okappy

Built from each tool’s researched, reviewed record. Figures are checked against public pricing pages at research time — always confirm current pricing with the vendor before buying.

The short version

Fathom starts at $15 per seat, versus Okappy at $29.

Full comparison

	Fathomfrom $15 per user/month, billed annually (Team plan, 2+ users)	Okappyfrom $29 per month
Audyense Score	76AS*Strong	32AS*Low
Positioning	Free AI notetaker for Zoom, Teams, and Google Meet	Okappy is a field service management platform designed to help contractors, suppliers, and subcontractors manage jobs in real time.
Free tier	Yes	Yes
Deployment	Cloud / SaaS	Cloud / SaaS
Best fit	Startup, SMB, Mid-market	SMB, Mid-market, Enterprise
Pricing plans	Team$15	Free$29 BasicCustom pricing GrowthCustom pricing Business$9
Manage subcontractors and employees	—	YesDocumented in the sourced profile.
See live and completed jobs	—	YesDocumented in the sourced profile.
Add photos	—	YesDocumented in the sourced profile.
images	—	YesDocumented in the sourced profile.
signatures	—	YesDocumented in the sourced profile.
Share job statuses with customers	—	YesDocumented in the sourced profile.
Raise invoices quickly	—	YesDocumented in the sourced profile.
Integrates with other platforms	—	YesDocumented in the sourced profile.
Data enrichment	—	YesDocumented in the sourced profile.
Account research	—	YesDocumented in the sourced profile.
Integrations verified	—	5+
Aggregate rating	5.0 · 6.9k reviews	— · No reviews yet
Integrations	ZoomMicrosoft TeamsGoogle MeetSlack	HubSpotLinkedInFacebookTwitterAPI
Security & compliance	SOC 2 Type IIGDPRHIPAA	—
Pros	Free plan is fully featured for unlimited recordings/transcripts Very high user satisfaction and ease-of-use scores on G2 Deep CRM and calendar integrations, plus MCP/API access	Documented capability: Manage subcontractors and employees Documented capability: See live and completed jobs Profile names a concrete ICP: Okappy is perfect for contractors, subcontractors, and suppliers who want to manage field service projects easily and in real-time. It helps increase Public profile names HubSpot, LinkedIn, Facebook as connected workflow surfaces
Cons	Managing multiple notetaker bots in one meeting can be clunky per reviews	Pricing and usage limits should be rechecked before purchase Fit is strongest for the stated SMBs, Mid-market, Enterprise audience rather than every team Named integrations should be validated against the team's exact plan and workflow Reported outcomes and vendor claims should be validated with the buyer's own data
	Visit Fathom ↗	Visit Okappy ↗

Editorial read of this comparison

The table summarizes structured facts; this section explains what the differences mean for a real buying decision.

Where each tool fits, and where it may not

Fathom

Fathom is an AI meeting notetaker that records, transcribes, and summarizes calls across Zoom, Google Meet, and Microsoft Teams, with searchable call history, AI-generated action items, and coaching scorecards on higher tiers.

A particularly good fit for: Individuals and teams wanting a strong free-forever meeting notetaker

May be a poor fit if: Teams needing deep sales conversation analytics beyond notetaking

Okappy

Okappy is a field service management platform designed to help contractors, suppliers, and subcontractors manage jobs in real time. It fits in the category of workforce and project management tools, focusing on improving efficiency and communication. What sets Okappy apart is its unique networked system that shows every live and completed project on one platform, saving time and reducing mistakes. The tool shines in industries like facilities management, fire and security, drainage, HVAC, and pest control. Users can connect teams, assign work, track updates, share job statuses with customers, and raise invoices quickly. Results come fast since it simplifies job management from day one, helping businesses improve customer service and get paid faster. Okappy integrates smoothly with other software systems, allowing users to view all operations through a single screen and login. It’s not designed to replace heavy ERP or accounting systems but works best as a specialized field service and subcontractor management tool. If you want faster job handling, less admin, and better control over subcontractors, Okappy delivers that simply and effectively.

A particularly good fit for: perfect for contractors, subcontractors, and suppliers who want to manage field service projects easily and in real-time. It helps increase efficiency, improve SMBs, Mid-market, Enterprise teams with a defined revenue workflow community building platforms

May be a poor fit if: Teams needing replace heavy ERP or accounting systems but works best as a specialized field service and subcontractor management tool Teams that need unlimited usage without plan or credit limits

Pricing and plan structure

Fathom: Published starting price $15 per user/month, billed annually (Team plan, 2+ users)

Team$15 per user/month

Okappy: Published starting price $29 per month

Free$29 per user/month
BasicCustom pricing
GrowthCustom pricing
Business$9 per month

Capabilities worth validating

Fathom: the record has no feature-level evidence yet; verify the workflow directly. Integrations include Zoom, Microsoft Teams, Google Meet, Slack.
Okappy: Manage subcontractors and employees, See live and completed jobs, Add photos, images, signatures Integrations include HubSpot, LinkedIn, Facebook, Twitter.

Questions to answer before switching

Does Fathom's selected plan include the features and limits we need?
Does Okappy's selected plan include the features and limits we need?
Does the exact integration path for Zoom, Microsoft Teams, Google Meet support the sync direction, permissions, and volume we need?
Is a hosted-only deployment acceptable for the team and customers who will use this system?

How to evaluate this shortlist

A useful comparison turns the differences between Sales & CRM tools into a concrete test. Use these steps to avoid choosing from a feature table or the lowest headline price alone.

Start with a representative Sales & CRM workflow, not a feature checklist. Define who will use it, what data goes in, and what outcome the team needs.
Test the complete path through Zoom, Microsoft Teams, Google Meet: permissions, sync direction, failure handling, and volume limits often matter more than the integration name.
Compare the cost of the real scenario, including users, usage, storage, support, and contract requirements. The entry price alone does not measure adoption cost.
Before switching, list the evidence gaps, request a demo of the critical workflow, and confirm security, data residency, export, and support with each vendor.

Some signals in these records are still incomplete. Treat that as a prompt to validate the workflow directly, not as a claim that a feature does not exist.

Research basis

Last checked: 2026-08-25. Pricing, integrations, feature support, and review signals can change, so treat this as a research snapshot and verify the final decision with the vendor.

Sources consulted: Fathom product site, G2, Capterra; Okappy product site, ColdIQ profile, Vendor website